Upload and Prep Google Forms Data

Data Prep Tips

Add Resp ID
– The output file from Google Forms does not come with a respondent ID so we will have to add on the Upload Data step. You can add a respondent ID field by going to Upload Data, Actions, Add Resp. ID. This will add a distinct ID for each respondent which is needed for the workflow.

Splits Required – This software's multiple choice answers in one column instead of a separate column for each answer. In order for your counts to be correct, we will have to split these answers into their own column. For these question types, you will need to use the Split Action in the Prep Data step. This software separates these answers by a comma so you will need to do Actions then Split and enter a comma as the delimiter. Make sure your answer options do not have any commas in the actual answer or else it will mess up your workflow and you may have to start over. If your answer does have a comma go to your Excel file and remove any commas that are not delimiters for the answer options. 

Zip Code Question Type - If you asked any open-ended or single one type question asking for a Zip Code then select the Zip Code Question Type and the dashboard will show a Map instead of a list of Zip Codes.

New Question # – Each New Question #  will be a separate question/chart in the dashboard. Most question types will have 1 column per question but some question types such as Multiple Choice, Matrix and Ranking will have multiple columns for one question. In this case, you will have to group all of those columns together by giving it the same New Question #.

*If you would like a more in-depth explanation about the Prep process then watch the Upload and Prep Other Survey Software's Data video to see the logic behind it all. If you still are having problems please reach out to support.

Question Type Crosswalk

Video Time Google Forms VizualSurvey New Question # Notes
6:11 Short Answer
Textbox or Zip Code Single
6:58 Paragraph Textbox or Zip Code Single
6:38 Multiple Choice Single Response Single
8:22 Checkboxes Multiple Choice Grouped Split required
7:20 Dropdown Single Response Single
7:39 Linear scale Numeric or Net Promoter Score Single
7:50 Multiple choice grid Single Response Matrix Grouped Delete the question text and brackets in matrix row during the Clean Data step.
9:21 Checkbox grid Multiple Choice Matrix Grouped Split required and delete the question text and brackets in matrix row during the Clean Data step.
7:29 Date Date Single
6:38 Time Single Response Single Acts the same as Google Forms Multiple Choice question type. Give it is own question number and select Single Response as the question type.

Did this answer your question? Thanks for the feedback There was a problem submitting your feedback. Please try again later.

Still need help? Contact Us Contact Us